Effective date: May 14, 2024
Secret Music Publishing ("Secret Music Publishing", "we", "us", "our") is committed to responsible data handling. This policy applies to information processed through secretpublishing.co, contact routes, sync request workflows, writer introductions, and related correspondence.
1. Scope
This policy applies to data processed through website usage, submission and enquiry forms, licensing conversations, roster discussions, and operational email communications.
2. Data Controller
For core website, contact, and publishing administration activities, Secret Music Publishing is the data controller unless otherwise stated in a separate written agreement.
3. Data We Process
- Contact data: name, work email, phone number, company, manager, artist, supervisor, or brand role.
- Submission and roster data: artist or writer materials, links, credits, works, decks, metadata, and other voluntarily shared information.
- Sync and licensing data: project briefs, budgets, timing, edit requirements, rights questions, and commercial use information.
- Communications: email threads, attachments, notes, and internal routing records related to business enquiries.
- Technical data: IP address, device/browser metadata, referral data, and page access logs.
4. Purposes
- Respond to general business enquiries.
- Evaluate writer, producer, artist, and catalog introductions.
- Route sync and licensing requests to the appropriate internal desk.
- Maintain publishing administration and business records.
- Protect service integrity, prevent misuse, and meet legal obligations.
5. Lawful Bases
Where applicable law requires a lawful basis, we may rely on legitimate interests, pre-contractual business communications, contractual necessity, legal obligations, and consent where optional processing requires it.
6. Data Sharing
We do not sell personal data. Information may be shared with internal team members, trusted service providers, professional advisers, and relevant counterparties where necessary to review a request, process a licensing conversation, or perform related business activity.
7. International Transfers
Where information is accessed or transferred across jurisdictions, we use reasonable contractual or operational safeguards appropriate to the nature of the transfer and the business purpose.
8. Retention
We retain data only for as long as reasonably necessary for business communications, publishing administration, legal defense, accounting, and compliance obligations. Retention periods vary depending on the category of data and the commercial context.
9. Security Controls
We use technical and organizational measures designed to limit unauthorized access, including access controls, role-based handling, and standard security processes. No internet-facing system can guarantee absolute security.
10. Your Rights
Subject to applicable law, individuals may request access, correction, deletion, restriction, objection, or portability for personal data. We may ask for identity verification before responding to such requests.
11. Third-Party Links
External websites and services linked from this site are governed by their own privacy terms. We are not responsible for the privacy practices of third-party services.
12. Policy Updates
We may update this policy from time to time to reflect legal, operational, or business changes. Updates become effective on publication unless otherwise stated.
13. Contact
Secret Music Publishing
Suite, 93, 101 Greenfield Rd, London E1 1EJ, United Kingdom
General: info@secretmusicpublishing.com
Sync: sync@secretmusicpublishing.com